The purpose of this federal special education entitlement grant program is to provide funds to ensure that eligible 3, 4, and 5-year-old children with disabilities receive a free and appropriate public education that includes special education and related services designed to meet their individual needs in the least restrictive environment (LRE). Local Education Agencies (LEAs) are required to ensure that children, aged 3 through 5, who need special education and related services, receive these services through free and appropriate public education (FAPE), in accordance with the Individuals with Disabilities Education Act — (IDEA4) and Massachusetts Special Education laws (M.G.L. c. 71B) and regulations (603 CMR 28.00).
Priorities of the federal Individuals with Disabilities Education Act (IDEA4) are to:
Funds available under this federal early childhood special education entitlement program are intended for use by LEAs in providing eligible students with appropriate special education services and activities to address the priorities as outlined in Section 619, Part B of the federal IDEA. Services and activities supported by this grant for students ages 3 through 5 must ensure compliance with state special education laws (M.G.L. c. 71B) and regulations (603 CMR 28.00), and the Individuals with Disabilities Education Act — 2004 (IDEA4) and related regulations (34 CFR Part 300).
When considering fund use, each LEA should review: results from its most recent Tiered Focused Monitoring Review (Coordinated Program Review or Mid-Cycle Review); its Special Education Report, 2019 Determination of Need for Special Education Technical Assistance or Intervention ; and LEA performance in relation to the indicators specified in the Massachusetts State Performance Plan specific to early childhood special education and family engagement. Specifically, consider the ECSE Strategic Areas:
These early childhood special education entitlement funds are allocated to LEAs with a Special Education Program Plan approved by the Massachusetts Department of Elementary and Secondary Education based on a federal formula as required by Part B of Section 619 of the IDEA4.
Please note that the DESE reserves the right to require that these funds be used to correct areas of identified noncompliance.
The federal IDEA requires each LEA receiving IDEA grant funding (either Fund Code 240 or 262 or both) to meet two standards of maintenance of effort (MOE) to ensure that each maintains at least the same amount of local or state and local funds for the education of students with disabilities from year to year. MOE is one method of ensuring that IDEA funds are supplementing rather than supplanting state and local funds that would be used for educational services to students with disabilities. LEAs are only being asked to demonstrate one of the two standards, the eligibility standard for MOE, as part of the grant application process.
Eligibility Standard: This standard is a forward-looking measure of MOE. Meeting this standard ensures that a LEA has budgeted the same amount of local or state and local funds for educational services to students with disabilities as it did in the last year it met MOE using the same method. If a LEA fails to meet the eligibility standard for MOE (after taking into any applicable exception or adjustment), the LEA will not be eligible to receive IDEA funds for that fiscal year.
Federal CFDA: 84.173A
FY21 Fund Code 262 Early Childhood Special Education allocations
Funding is contingent upon availability. All dollar amounts listed are estimated/approximate and are subject to change. If more funding becomes available, it will be distributed under the same guidelines that appear in this RFP document.
General Fund Use — All LEAsFederal special education funds are given to LEAs to assist them in providing appropriate special education services for eligible students and to address the priorities listed above. LEAs are reminded of their responsibility to maintain state/local effort in special education. See IDEA Local Educational Agency Maintenance of Effort Quick Reference Guide and Technical Assistance Advisory SPED 2011-1: Annual Fiscal Calculations.
IDEA also requires LEAs to designate federal funds to meet proportionate share obligations and expenditures for parentally placed private school and home-schooled students. All LEAs must complete the required proportionate share form within the FY21 IDEA Part B (Fund Code 262) grant application. See the Special Education Policy and Planning webpage for information on IDEA Equitable Services for Students with Disabilities enrolled by their parents in private schools.
Additional Directed Fund Use —
Comprehensive Coordinated Early Intervening Services (CCEIS)Any LEA identified with significant disproportionality is required to reserve 15 percent of its IDEA Part B funds (Fund Code 240 and Fund Code 262) to provide CCEIS to address factors contributing to the significant disproportionality. See 34 CFR § 300.646. CCEIS activities:
Any questions related to CCEIS, contact Brian Coonley or 781-338-3374.
Upon Approval through 6/30/2021 (Year 1)*
*The period of availability for this grant award can be extended 15 months beyond Year 1 by utilizing the multi-year feature for this Funding Opportunity in EdGrants. The extended period is broken up by fiscal year, as follows: 7/1/2021 – 6/30/2022 (Year 2); 7/1/2022 – 9/30/2022 (Year 3)
Resource Allocation Strategy and Planning
Federal Grant Programs at email@example.com
Monday, October 5, 2020
Signature Page — Standard Contract Form (Tab 1 of the IDEA Consolidated Application) with an original signature of the Superintendent/Executive Director, one for each fund code. Note: Please sign and date your cover page and ensure the amount matches the amount budgeted. We cannot approve any grant without an uploaded, signed and properly dated signature page for each fund code. Electronic signatures cannot be accepted.
262 Early Childhood Special Ed budget must be entered both on the consolidated workbook tab as well as in EdGrants in the Budget Entry formlet. The budget tab in the workbook and the EdGrants budget should match.
Schedule A Form (if applicable)
Fund Code 262 Quick Reference Guide on allowable and unallowable costs
Allowable Costs for IDEA Entitlement Grants
Prenatal through Young Adulthood Family Engagement Framework in Massachusetts
IDEA Proportionate Share Quick Reference Guide
IDEA Equitable Services for Students with Disabilities enrolled by their parents in private schools.
Note: Applicants may only legally claim expenses to the grant starting from the date of final DESE approval. The start date for the grant is the date on which the LEA submits substantially approvable budget and information for the grant. Therefore, to expedite approval, it is essential to have LEA staff that can be reached in July and August to respond to questions, as needed.
Submit the Application Submission and required grant materials in EdGrants. Your IDEA consolidated workbook should only be submitted with your FC 240 submission.
In EdGrants, LEAs are required to create and name the project. Please use the following naming convention for your "Applicant Project Name" in EdGrants:
FY21 FC 262 IDEA Applicant NumberFor example, Abington (0001) would name the file as FY21 FC 262 IDEA 0001
In EdGrants, LEA staff assigned the role of "control user" should enter the grant budget and attach a PDF of the FY21 Consolidated IDEA Application workbook along with a PDF of the Signature Page with an original signature of the Superintendent/Executive Director, the signed FY21 Federal Grant Assurances Signature page, and any other form applicable to your LEAs FY21 FC 262 Grants submission (e.g., Schedule A). The entire Consolidated IDEA Application Workbook must be uploaded with your FC 240 budget in EdGrants.
Note: See Required Forms above for additional forms that may be required from some applicants.
For Guidance Documents regarding EdGrants, visit EdGrants: User Guides and Information.
Please note: It is up to the LEA to determine who they want to add as EdGrants Front Office users in order to submit grant application as well as payment request information. Please review the EdGrants: User Security Controls to make informed decisions regarding assigning your LEA level users.
Last Updated: July 23, 2020
Massachusetts Department of Elementary and Secondary Education
75 Pleasant Street, Malden, MA 02148-4906
Voice: (781) 338-3000
TTY: (800) 439-2370
Disclaimer: A reference in this website to any specific commercial products, processes, or services, or the use of any trade, firm, or corporation name is for the information and convenience of the public and does not constitute endorsement or recommendation by the Massachusetts Department of Elementary and Secondary Education.