Federal Grant Programs Monitoring (Title IA, Title IIA, Title IVA)

Every six years, each school district in the Commonwealth is scheduled for a program monitoring review of their Title IA, Title IIA, and Title IVA federal grant programs authorized by the Every Student Succeeds Act (ESSA). Note that districts undergo a review of these programs in the same year they are scheduled for Tiered Focused Monitoring of other federal grant programs and state requirements by the Public School Monitoring group (PSM) at the Department. The timing of action steps for ESSA grant monitoring by the Federal Grant Programs group is as follows:

• At the beginning of the school year, the district receives notification of federal grant monitoring by email with links to the monitoring manual, upcoming webinar on how to prepare, and contact information for questions and guidance.
• Mid-school year (mid to late January), the district submits required documents to the Department for review.
• Late winter and early spring, the Department reviews submitted documentation, communicates any follow-up requests for additional information, and arranges follow-up communications and/or visits as needed.
• Before the end of the school year, districts with findings of non-compliance are issued a report of findings and required actions to meet program requirements.
• By early fall of the next school year, districts with findings address areas of non-compliance and provide required documentation to demonstrate completion of required actions.

The information below is arranged for the purpose of collecting and organizing documentation for Title IA, Title IIA, and Title IVA grant program monitoring; however, even if a district is not scheduled for a monitoring review they may be of assistance in operating an effective program.

General Information

• 2022-23 Federal Grant (Titles I, IIA, IVA) Programs Monitoring Procedures

• Process for Differentiating ESSA Reviews

Resources & Sample Documents (Organized by Tab)

Documentation across Federal Programs (Titles I, IIA, IVA)

• Tab 1: Needs Assessment Procedure

• Tab 2: Sample Offer of Consultation to Eligible Non-Public Schools — Title I only

• Tab 2: Sample Offer of Consultation to Eligible Non-Public Schools — Tites I, IIA, III, and IVA

• Tab 3: Affirmation of Consultation and Agreement with Participating Non-Public School Officials under ESSA

• Tab 4: Requirements for Third Party Provider Contracts for the Delivery of Services to Private Schools

• Tab 5: Resources on Equitable Access to Excellent Educators

Documentation for Title I, Part A

Fiscal Procedures

• Tab 6: Comparability Procedure

• Tab 7: Comparability Reporting Overview

• Tab 7: FY2023 Title I Comparability Instructions & Automated Forms

Family/Guardian Communications

• Tab 8: District and school-level family/guardian engagement policies

• Tab 9: School- family/guardian compact

• Tab 10: No samples available, see Monitoring Procedures for description.

• Tab 11: Report Card Cover Letter and Right-to-Know (English)

• Tab 12: Right-To-Know: Teacher Not Meeting State Licensure Requirements

Program Design and Evaluation

• Tab 13: Program Evaluation Procedure

• Tab 14: Program Evaluation Summary

• Tab 15: Targeted Assistance Program Plan/Use of Funds in Targeted Assistance Schools

• Tab 16: About Title I Schoolwide Programs

Data Collection and Management

• Tab 17: Student Selection Procedure

• Tab 18: Student Selection Criteria Sheet

• Tab 19: Rank-Ordered Student Selection List of Title I Students in Targeted Assistance Programs

Opportunity and Equal Educational Access

• Tab 20: Required Formal Agreement: Title I, Part D Neglected and Delinquent Program

District Communications and Findings

• Listing of districts monitored from FY20–FY23

FY2023

• Notification of Monitoring

FY2022

• Notification of Monitoring

• Notification of Required Action(s)

• Detailed Findings by District

FY2021

• Notification of Monitoring

• Notification of Required Action(s)

• Detailed Findings by District

FY2020

• Detailed Findings by District

• Notification of Required Action(s)

• Notification of Completion

Last Updated: December 22, 2022